Head of Administration, Security, Liaison & Legal Affairs
Job Summary
Location - Dhaka
Salary - Negotiable
Key Responsibilities
Administration
Develop and implement administration strategies, policies, SOPs, and operational standards.
Lead all administrative functions across corporate and branch offices.
Oversee office facilities, maintenance, housekeeping, transportation, accommodation, cafeteria, and support services.
Manage office infrastructure, space planning, workplace standards, and asset utilization.
Ensure effective vendor management, contract administration, and service-level compliance.
Prepare and manage departmental budgets while ensuring cost optimization.
Monitor administrative KPIs and drive continuous process improvement.
Security Management
Develop and implement corporate security policies and security risk management frameworks.
Supervise security personnel, outsourced security agencies, and security operations across all locations.
Ensure effective CCTV surveillance, access control, visitor management, emergency response, and incident reporting.
Conduct security audits, vulnerability assessments, and investigations.
Lead crisis management, emergency preparedness, fire safety, evacuation planning, and business continuity initiatives.
Protect company assets, confidential information, and physical infrastructure.
Government Liaison
Build and maintain strong working relationships with government ministries, regulatory authorities, law enforcement agencies, utility providers, local administration, and other relevant organizations.
Coordinate all regulatory approvals, licenses, permits, registrations, certifications, and statutory renewals.
Represent the organization before government and regulatory bodies when required.
Ensure timely completion of all regulatory documentation and compliance requirements.
Monitor regulatory changes and advise management on operational implications.
Legal Affairs
Coordinate all legal matters with external legal counsel and relevant stakeholders.
Review, draft, and monitor contracts, agreements, MOUs, legal notices, and corporate documents.
Maintain proper documentation of all legal cases and ensure timely follow-up.
Monitor ongoing litigation and provide regular status updates to management.
Support internal investigations, disciplinary actions, dispute resolution, and recovery matters.
Identify legal risks and recommend appropriate mitigation measures.
Ensure compliance with applicable laws, labor regulations, corporate governance requirements, and internal policies.
Preferred Qualifications
Master's degree in Business Administration, Management, Public Administration, Law, or a related discipline.
Candidates with an LLB or LLM will receive preference.
Experience Requirement
12 to 18 years of professional experience.
At least 5 years in a senior leadership role overseeing Administration, Security, Liaison, or Legal Affairs.
Experience in a large corporate group or multi-business organization will be highly preferred.
Key Competencies
Retired Bangladesh Armed Forces officers with a minimum rank of Major will be given preference.
Strong leadership and people management skills.
Excellent knowledge of administration, facility management, and corporate security.
Sound understanding of legal documentation, contract management, and regulatory compliance.
Strong liaison capability with government and regulatory agencies.
Experience handling investigations, crisis management, and organizational risk.
Excellent negotiation, communication, and stakeholder management skills.
Strong analytical and decision-making ability.
High level of integrity, professionalism, and confidentiality.
Proficiency in Microsoft Office and ERP-based administrative systems.